Elections 2021

Help steer the ship

With Property Council’s new Constitution coming into force from 1 January 2021, this year marks the first in a new era of governance for the organisation.

As part of this change, Property Council has now adopted a transparent and streamlined approach for nominating and electing members to each of our national and regional committees. 

Members are able to nominate themselves for committee positions by completing the online nomination form below. Depending on how many positions are available on each of our national and regional committees, there may be an online vote held via email. 

Nomination and election results for the National Board and National Committees (New Zealand Council of Retail Property, National Events and Diversity & Inclusion) will be announced at the AGM on 23 September. Nomination and election results for Regional Committees will be announced at regional meetings within two weeks of the AGM.

Why get involved?

Committee members help shape our advocacy, networking and events, and have built the strong brand that Property Council is today. The benefits of belonging to a national or regional committee and representing Property Council include: 

  • Demonstrating leadership within your organisation and your industry.
  • Providing insight into important issues that impact the property industry as well as your organisation.
  • Working with and learning from your peers; building constructive relationships based on mutual interests.
  • Formulating and presenting your position on issues and to learn from others’ perspectives.
  • Demonstrating expertise and experience through involvement in substantive issues.
  • Increasing the profile and professional development for you and your organisation, and Relationship building with other Committee Members and stakeholders such as Government representatives.

Vacancies

As this is the first year of a new regime, we want to keep the process as simple as possible as we transition our current committees through the process. We will only be filling committee vacancies and formally appointing any members that have joined a committee during the year. If a committee doesn’t have a vacancy, we won’t be seeking any new nominations. This is the case for the Auckland, Central and South Island Regional Committees.

From early 2022, we will launch a campaign to push for new nominations, educate members on our committees and why they should apply, and work with existing committees to set the cycle for two-year terms (at least half of existing committee members will need to choose to put forward a re-nomination to remain on the committee or step down).

Those nominees who are elected to committees this year will serve a two-year term from 1 November 2021 to 31 October 2023). Each committee can have between 5-15 members.

Vacancies open for nomination:
  • New Zealand Council of Retail Property | 5 available seats
  • National Events Committee | 4 available seats
  • Diversity & Inclusion Committee | 2 available seats
  • Auckland Regional Committee | Not open for nomination
  • Central Regional Committee | Not open for nomination
  • Wellington Regional Committee | 3 available seats
  • South Island Regional Committee | Not open for nomination
  • National Board | Click here for details
 

Election timeline

Nominations Closed

Nominations closed on 20 August 2021 and voting is underway.

2 August 2021

Election & Voting

An online election is being held for the Wellington Regional Committee and Diversity & Inclusion Committee. 

Voting will be held from 30 August - 13 September 2021 and all designated voters have been sent their voting papers via email.

Please contact Rona Miller should you have any enquiries.

30 August 2021

Annual General Meeting

The Property Council New Zealand Annual General Meeting 2021 will be held as a virtual meeting. Please RSVP below to be sent a link to join:

8:15am, Thursday 23 September 2021.

RSVP for the AGM 23 September 2021

Our Committees

  • NZCoRP Committee
  • National Events Committee
  • Diversity & Inclusion Committee
  • Regional Committees
  • National Board

The New Zealand Council of Retail Property (NZCoRP) represent the owners of over 100 retail properties and shopping centres, with 5,000 tenants. The committee provides a unified voice for our members, banding together to advocate on legislative and regulatory challenges, to provide a strong voice for the industry, and to ensure retail is recognised as a significant contributor to the NZ economy.

Learn more about NZCoRP

Download the Committee Charter

The National Events Committee supports Property Council to deliver our highly anticipated and sold-out national events programme which includes:

This committee is integral for providing input into our conference programmes, speakers, sponsorships and developing a not-to-be-missed sell-out event!

Download the Committee Charter

The Diversity and Inclusion Committee lead initiatives that bring the industry together and move us forward. This committee is passionate about creating an industry that embraces diversity, attracts the best talent, and champions inclusion. Improving diversity across our industry will have many long-term benefits and many individual members are making significant progress in this area. 

Download the Committee Charter

Our Regional Committees set local advocacy priorities and champion the property industry within the local region. Each committee works closely with their Committee Manager and an Events Sub-Committee to deliver event and membership functions.  

Download the Regional Committee Charters:

There is also the opportunity for members to put forward nominations for Property Council's National Board, who guide the organisation's strategic direction, in close consultation with the Advisory Group, National and Regional Committees, and members. 

If you are interested in nominating yourself for a Director position on Property Council’s National Board, we recommend that you contact us to put you in touch with Property Council’s National Chair prior to submitting your nomination. This conversation will help you to understand the duties of the position and the expected level of commitment. 

The National Board is appointed / elected by Property Council's Industry Leaders.

To proceed with a nomination on the National Board, please touch base with Head of Operations, Rona Miller

Our Structure

FAQs

Property Council is committed to promoting integrity and maintaining the highest standard of ethical conduct in all our activities. As a committee member we ask that you:

  • Comply with Property Council’s Constitution, Bylaws and Operational Guidelines.
  • Comply the with Code of Conduct:
  • Act with honesty and integrity.
  • Value and maintain professionalism.
  • Treat others with respect and value their contribution.
  • Avoid conflicts of interest and manage them responsibly.
  • Respect and maintain confidentiality and privacy.
  • Attend meetings fully briefed and prepared. An annual attendance rate of at least 75% is expected for all National and Regional Committees.
  • Promote Property Council and be a positive advocate for the industry.
  • Carry out the roles and responsibilities of your position, as per your National of Regional Committee Charter.

Our National and Regional Committees consist of a minimum of five and maximum of 15 Committee Members. Each Committee can also appoint one additional intern.

Each Committee will appoint a Chair and an optional Deputy Chair.

Regional Committee members must reside within the specified geographical boundaries of the region.

Auckland // The Northland and Auckland regions.

Central // The Waikato, Bay of Plenty, Gisborne regions and all of the Taupo district.

Wellington // The Wellington, Manawatu-Whanganui, Hawke’s Bay and Taranaki Regions.

South Island // The South Island, Chatham Islands and Stewart Island.

Committee appointments are for two-year terms. Any retiring member is eligible to re-nominate themselves to be re-appointed.

Committee Chairs may serve up to two-terms (four years).

All National Committees (NZCoRP, National Events and Diversity and Inclusion) meet between 4-10 times per year at Property Council’s offices on Shortland Street, Auckland CBD.

Regional Committees typically meet every 4-6 weeks at a central location within the region.

All committee meetings are hosted with the option to dial in remotely using Microsoft Teams.

Each committee has a dedicated Property Council Committee Manager who is tasked with supporting the day-to-day committee operations. The Committee Manager will support the Chair, arrange meeting logistics, take meeting minutes and follow-up on matters arising. From time to time, a member of Property Council’s Advocacy Team or the Chief Executive will attend a Committee Meeting.  

Our Committee Managers 

National Board //  Rona Miller, Head of Operations 

Diversity & Inclusion // Sara-Jane Evans, Head of Membership and Commercial Services 

NZCoRP // Catie Harris, Events Manager 

National Events, Catie Harris, Events Manager 

Auckland // Tasch Dodson, Auckland Regional Manager 

Central // Sarah Rundstrom, Central Regional Manager 

Wellington // Sandra Brown, Wellington Regional Manager 

South Island // Sahra Grinham, South Island Regional Manager 

Property Council have identified diversity and inclusion as a key priority for the whole organisation and sector, and we are asking our members to please consider this priority when making a nomination and electing members to each of our National and Regional Committees.

A key diversity and inclusion initiative is the 40:40:20 Pledge, where we aim to have a range of committee members who are 40% male, 40% female and 20% discretionary across all national and regional committees. We encourage Property Council members to adopt similar pledges for their own organisations, including in recruitment, retention, management, and governance.

Each member company is entitled to one vote for each committee. Votes for National Committee positions (NZCoRP, National Events, and Diversity and Inclusion) are automatically delegated to the main contact person that Property Council has against a membership record.

Votes for Regional Committee positions (Auckland, Central, Wellington and South Island) are automatically delegated to the regional contact person that Property Council has against a membership record.

Appointments to the National Board are elected by Property Council’s Industry Leader membership class.

Property Council will reject any duplicate votes if more than one representative votes on behalf their organisation.

The main contact is generally a senior member of staff such as the Chief Executive or the lead of a Property Department. To confirm who the main contact is, please check out our Membership Directory or contact Rona Miller.

Please note that you must be a member of Property Council and signed into our website to view the Membership Directory.

Results for the National Board and National Committees (NZCoRP, National Events, and Diversity and Inclusion) will be announced at the Annual General Meeting on 23 September, followed by communications to members.

Results for Regional Committee positions will be announced at Regional Committee meetings within two weeks of the AGM, followed by communications to members.

Wellington // Late September

Congratulations – we’re excited to have you on board! Your appointment is effective from 1 November 2021 for two years. Your Committee Manager will be in touch to share details of upcoming committee meetings, logistics and take you through an induction before you settle into the role.

During the first meeting of the committee (after 1 November 2021) the committee will elect a Committee Member to serve as Chair of the Committee.

Committees may also appoint a Deputy Chair, who will be able to exercise powers of the Chair in their absence.

Property Council’s Constitution and Bylaws can be downloaded here 

The Operational Guidelines are available on request. Please contact Rona Miller for further information. 

The purpose of the Advisory group is to set the strategy for key advocacy and industry leadership issues and other industry wide issues. This group meets at least twice a year. The following membership classes and positions are invited to join the Advisory Group: 

  • All Directors of the National Board 
  • All Industry Leaders 
  • All Regional Chairs 
  • All Chairs of National Committees. 

Property Council’s National Board guides the organisation’s strategic direction, in close consultation with the Advisory Group, National and Regional Committees, and members. 

Made up of industry leaders, influencers and decision makers, National Board members lend their considerable expertise and insight to champion the interests of the commercial property industry. 

Led by the National Chair, the National Board is committed to fostering and enabling quality urban growth and development in New Zealand. The National Board meet at least five times a year to review the performance and strategic progress of Property Council.   

Who is elected to the National Board? 

There are seven positions on Property Council’s National Board. Members are elected to these positions at each annual election for a term of two years. There is no maximum term for National Board roles, apart from the National Chair who can only hold the role for a maximum of four years (two terms). 

  • Four Industry Leaders – Owner/Developers (of which one will be elected by the Board as the National Chair). 
  • One Industry Leader – Construction/Property Services and Professionals. 
  • One Regional Chair. 
  • One Industry Member. 

The Property Council Committee Internship is designed for those who aspire to board-level roles and have an interest in corporate governance. It allows an Intern to gain valuable experience by having a non-voting seat on a National or Regional Committee for a two-year term.

Not all National and Regional Committees currently have an internship position established – it is at the discretion of the committee.

Nominations for Committee Internship positions are currently closed. Look out for opportunities again in 2022.

Contact

Should you have any questions about the election process, or wish to have a confidential conversation about any of the positions available, please contact Head of Operations, Rona Miller.